Parish Accounting Clerk (Cashier)

Strategic Objective of the Division (in which the position is located):     

To effectively perform the finance, accounts and procurement functions of RADA in accordance with its programmes and priorities within the Financial Administration and Audit (FAA) Act, RADA Act, 1990, Public Bodies’ Management and Accountability Act, 2001, Government of Jamaica Procurement Guidelines, International Accounting Standards (IAS) and other relevant Regulations, Legislations and Policies.

Job Purpose:

Under the direction of the Parish Chief Accountant the Parish Accounting Clerk (Cashier) is responsible for receiving and paying monies on behalf of the Parish Office, lodging monies received, preparing payment vouchers and cheques and maintaining appropriate records. 

Key Outputs:

• Daily Cash Lodgements
• Correctly coded cash receipts
• Cheques issued to internal and external vendors
• Daily updated cashbooks
• MS Great Plains Accounting Software updated with receipts and payment entries
• An efficient petty cash system
• Revenue Registers
• Audit Schedules

Key Responsibility Areas: 

Management/ Administrative Responsibilities 

• Provides information to staff members, clients, suppliers regarding the status of cheque payments and the tracking of documents submitted and prepared.

• Keep abreast of the relevant financial regulations and policies of the Authority

Technical/ Professional Responsibilities

Strategic/ Administrative Support

• Maintains an efficient petty cash system
• Prepares claims and makes payments for petty cash reimbursements
• Operates an effective cheque disbursement system in accordance with established guidelines and approved systems
• Prepares and issue cheques in accordance with the approved system and relevant regulations
• Accounts for all monies received by the Office by operating an efficient receivable system in accordance with the established rules and regulations
• Checks labour bills
• Inputs entries of receipts and expenditures into the MS Great Plains Accounting Software.
• Maintains cheque, travel, public utility, revenue and other registers
• Assists with research and preparation of responses to audit queries.

Performance Standards:

• High levels of accuracy and security in the preparation and delivery of lodgements respectively.
• High levels of accuracy in the preparation of receipts 
• High levels of accuracy and timeliness in updating cashbooks
• A very efficient cheque disbursement system with cheques issued on time
• High levels of accuracy in data collection and entries
• An efficient petty cash disbursement system

Internal and External Contacts  (specify purpose  of significant contacts ):

 Within the Rural Agricultural Development Authority (RADA)

Contacts external to the Organisation required for the achievement of the positions objectives.

Required Competencies (Core and technical to be specified):

The post-holder will be able to demonstrate:

• Excellent teambuilding skills
• Excellent analytical and judgment skills
• Excellent planning and organizing skills
• Excellent communicator
• Problem solving skills
• Skills in operating computerized accounting systems
• Good team skills
• Excellent interpersonal and influencing skills
• Ability to cope well under pressured working conditions and to meet deadlines

Minimum Required Education and Experience

• Four (4) CXC including a numeric Subject, plus Government Accounting Level 1, Modules 1 & 2

                                                            OR

• Any other combination of qualifications from an approved institution, along with the necessary experience.
•  

Specify licensing or certification necessary for the job