Job Purpose:

Under the direction of the Parish Chief Accountant the Parish Accounting Clerk (Cashier) is responsible for receiving and paying monies on behalf of the Parish Office, lodging monies received, preparing payment vouchers and cheques and maintaining appropriate records. 

Key Responsibility Areas:

Management/ Administrative Responsibilities

§  Provides information to staff members, clients, suppliers regarding the status of cheque payments and the tracking of documents submitted and prepared.

§  Keep abreast of the relevant financial regulations and policies of the Authority

Technical/ Professional Responsibilities

Strategic/ Administrative Support

• Maintains an efficient petty cash system
• Prepares claims and makes payments for petty cash reimbursements
• Operates an effective cheque disbursement system in accordance with established guidelines and approved systems
• Prepares and issue cheques in accordance with the approved system and relevant regulations
• Accounts for all monies received by the Office by operating an efficient receivable system in accordance with the established rules and regulations
• Checks labour bills
• Inputs entries of receipts and expenditures into the MS Great Plains Accounting Software.
• Maintains cheque, travel, public utility, revenue and other registers
• Assists with research and preparation of responses to audit queries.

Minimum Required Education and Experience

• Four (4) CXC including a numeric Subject, plus Government Accounting Level 1, Modules 1 & 2

                                                            OR

• Any other combination of qualifications from an approved institution, along with the necessary experience.