Data Entry Officer

Submitted by RADAAdmin on July 21, 2025

JOB PURPOSE:

The Data Entry Officer (Field) will be responsible for accurately entering and updating data collected in the field. This role requires attention to detail, the ability to work independently, and the capacity to handle various data entry tasks that are received from the extension areas from the responsible officers. The position will support RADA’s operations by ensuring timely and accurate data collection and input into the organization's systems.

KEY RESPONSIBILITY AREAS:

  • Accurately input agricultural data from field reports, surveys, or forms submitted by extension officers.

  • Verify data for completeness, consistency, and correctness before entry.

  • Maintain and update digital databases or spreadsheets regularly.

  • Ensure proper categorization and storage of data for easy retrieval and reporting.

  • Assist in generating periodic reports, charts, or summaries based on the entered data.

  • Maintain records of all data received and entered, including logs of submission dates and data sources.

  • Liaise regularly with agricultural extension officers to clarify data entries or obtain missing data.

  • Provide feedback on data quality or patterns that may require field verification. 

  • Report and document any system issues encountered during data entry.

  • Perform basic data cleaning (e.g., removing duplicates, correcting errors).

  • Follow data management protocols, including backups and version control

  • Any other related duties as assigned.

PERFORMANCE STANDARDS: 

Data entered is accurate and completed within the given time frame; 

Data entered into the system is checked and verified for accuracy; 

Data is regularly backed-up and preserved for ease of access and for future referencing; 

Efficient and effective files and records management system implemented and maintained; 

Confidentiality of communication, oral and written is maintained.

 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

  • Pressured working conditions with numerous critical deadlines.
  • May be required to work beyond normal working hours when the need arises.
  • May be required to travel to extension areas.

 

REQUIRED KNOWLEDGE, SKILLS AND COMPETENCIES

Core:

Excellent oral and written communication skills 

Highly methodical 

Ability to use initiative 

Good problem-solving and decision-making skills 

Ability to exercise a high level of integrity and confidentiality on the job 

Ability to work in teams 

Good planning and organization skills 

Good Analytical skills

 

Technical Competencies: 

  • Proficiency in Microsoft Office Suite (Excel, Word, etc.) or similar software.
  • Excellent time management skills 
  • Excellent Data Entry skills 
  • Great attention to detail

 

Minimum Required Qualification and Experience:

Four (4) CXC subjects) including English Language, Information Technology and a numeric subject; 

Proficiency in the use of Microsoft Excel and or Database is an asset; 

Working knowledge of data entry applications;

One (1) year working experience in a related environment.

Expiry Date