Senior Secretary (OPS/SS3)

Submitted by RADAAdmin on October 18, 2024

JOB PURPOSE:

Under the direction of the designated Director, the Senior Secretary is responsible for providing secretarial and stenographic services to facilitate the efficient and effective operation of the Division.

KEY RESPONSIBILITY AREAS

  • Records letters, memoranda, minutes of meetings in shorthand; uses a personal computer to transcribe same in a suitable typewritten form.

  • Types reports, letters, memoranda and other documents from dictation or written drafts; proof reads written work before submission to Supervisor.

  • Maintains the Director’s diary and schedules appointments and meetings based on knowledge of the Director’s commitments.

  • Attends meetings hosted by the Director; records and reproduces minutes for circulation.

  • Receives, opens, records and distributes incoming mail.

  • Files correspondence and other material and maintains a record of the movement of files

  • Faxes/photocopies documents as is required.

  • Answers the telephone and transfers callers to supervisor or most appropriate officer; provides callers with routine information or records messages as is necessary.

  • Greets and screens visitors; refers them to supervisor, provides them with routine information about the Authority or direct them to the relevant officers or office.

  • Accesses and sends e-mails via internet.

  • Maintains stationery supplies.

Technical/Functional Competencies

  • Good secretarial skills

  • Proficiency in shorthand at a speed of 100-120 w.p.m.

  • Proficiency in typewriting at a speed of 50-55 w.p.m.

  • Proficient in the use of relevant Software Applications

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

  • Two subjects at CXC or GCE O’ Level  including English Language with proficiency in type writing at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; successful completion of the prescribed   secretarial course  at the Management Institute for National Development (MIND)

OR

  • Graduation from an accredited Secretarial School with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in word processing applications and English Language at CXC or GCE O’ Level.

  • 4-5 years general office experience

Expiry Date